EDM or Electronic Document Management is a software application that enables the management of these documents throughout their life cycle: acquisition, creation, processing, storage and distribution.
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What is the purpose of EDM?
An EDM helps an organisation to manage a document from its creation to its archiving through its use. With an EDM you can consult, classify, search and share documents. Thanks to your EDM your company documents are in a secure environment and always available.
It can integrate tools that simplify document management: online editing, creation of a blank document or one based on a template, sharing by link, version management, traceability of actions made to the document, process automation, classification plan, character recognition (OCR), metadata management, fine search, etc.
Who needs an EDM?
All organisations: companies, local authorities, associations, etc.
Each structure does not have the same EDM needs, but they all have documents to acquire, create, process, store and distribute.
Why dematerialize your document management?
Today, document exchanges are mostly digital. Managing documents solely on paper is archaic and time-consuming. There is a greater risk of loss, destruction, theft, etc. and even with a perfect filing system, it is impossible to search through paper archives. It is difficult to save paper documents in two separate places.
The dematerialization of its Electronic Document Management goes through an EDM. The latter meets all these needs and offers functionalities that save time and productivity.
What are the advantages and inconveniences of an EDM?
Advantages
- reduces the risk of losing documents and ensures optimum traceability
- reduces costs related to paper documents (printers, paper, ink cartridges, search and filing time, mailing costs, etc.)
- increases productivity (EDM is accessible from anywhere at any time)
- guarantees security and confidentiality
- ensures uniformity of documents and promotes collaborative work
Disadvantages
- choosing an EDM can be difficult
- setting up an EDM can be time-consuming
- difficulty in changing habits
What is the difference between EDM and Drive?
A drive refers to a disk (Hard Drive, USB flash drive). The purpose of a drive is to store and share data. An EDM goes much further by controlling access rights, complex metadata, workflow, etc.
It should be pointed out that drives were designed for individuals and do not always take into account the specific needs of organisations.
How to choose your EDM?
In the case of a French structure, one of the main criteria must be the data hosting locations and security.
Secondly, you need to take an overview of your needs and see which tools meet them.
Next, you need to think about the interface, as this is a tool that you or some of your colleagues will use on a daily basis ; so it is essential for it to be pleasant to use and to look at.
Finally, you need to pay attention to two points:
- the ability of the tool to be shaped or customized to make your life easier
- a fair price: it must be adapted to the needs of the structure and useful options
Why choose Pristy?
We created Pristy to offer a French EDM, easy to use and elegant. The goal: to make EDM attractive.
Pristy is a free software which guarantees reversibility. It is a French software, developed by a Jeci, a company based in Dijon, France.
Jeci has been a specialist in Alfresco EDM for more than 10 years, we have accompanied and advised different structures and different professions in the installation of Alfresco Community EDM. We have expertise in data and document management.
Pristy Espaces is our generic EDM that meets most of the needs of an EDM, it is the cornerstone of Pristy. But we don’t intend to stop there! We have several business EDM ideas to simplify users’ lives:
- Pristy Media
- Pristy RGPD
- Pristy Contract
- Pristy Invoice
- Pristy Market
The team behind Pristy is composed of 6 people, we listen to our users and put them at the heart of our developments.
We can customize and shape Pristy to your needs, whether they are generic or highly specialized: don’t adapt your way of managing your documents to the tool; have the tool adapt to your documents.
We offer Pristy at a fair price, tailored to your needs.
